Privacy Policy and Candidate Agreement

Introduction

At Bitsoft International, Inc. (“BITSOFT”), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy and Candidate Agreement outlines the types of data we collect, how we use it, and your rights regarding your personal information. By participating in the video interview, you agree to the terms outlined in this document.

Information We Collect

1. Personal Information:
   • Full Name
   • Email Address
   • Phone Number
   • Candidate ID
   • Any other information you provide during the interview process
2. Interview Data:
   • Video recordings of the interview
   • Audio recordings of the interview
   • Transcripts of your responses
   • Interview questions and your answers
3. Technical Data:
   • IP address
   • Browser type and version
   • Time zone setting
   • Browser plug-in types and versions
   • Operating system and platform
   • Other technology on the devices you use to access the interview platform

How We Use Your Information

BITSOFT uses the information we collect for the following purposes:

1. Interview Process:
   • To conduct and evaluate your video interview
   • To assess your suitability for the position you applied for
   • To communicate with you about your application and the interview process
2. Improvement of Services:
   • To enhance and improve our interview platform and services
   • To develop new features and functionalities
3. Compliance and Legal Obligations:
   • To comply with applicable laws and regulations
   • To respond to lawful requests and legal processes
   • To protect our rights and property and those of our candidates and users

Data Sharing and Disclosure

BITSOFT does not sell, trade, or otherwise transfer your personal information to outside parties except as described in this Privacy Policy. We may share your data with:

1. Service Providers:
   • Third-party service providers who assist us in conducting our business, such as video interview platform providers, data storage services, and analytics services. These providers are obligated to protect your information and use it only for the purposes for which it was disclosed.
2. Legal Requirements:
   • We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

Data Security

BITSOFT implements a variety of security measures to maintain the safety of your personal information. We use secure servers, encryption, and other technologies to protect your data from unauthorized access, alteration, disclosure, or destruction.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. When your information is no longer needed, we will securely delete or anonymize it.

Your Rights

You have the following rights regarding your personal information:

1. Access: You have the right to request access to your personal information and obtain a copy of the data we hold about you.
2. Rectification: You have the right to request the correction of any inaccurate or incomplete personal information.
3. Erasure: You have the right to request the deletion of your personal information when it is no longer necessary for the purposes for which it was collected.
4. Restriction: You have the right to request the restriction of processing your personal information under certain circumstances.
5. Objection: You have the right to object to the processing of your personal information where we are relying on a legitimate interest (or those of a third party).
6. Data Portability: You have the right to request the transfer of your personal information to another party.

Candidate’s Agreement

By participating in the video interview, you agree to the following terms:

1. Consent to Data Collection and Use:
   • You consent to the collection, use, and processing of your personal information, interview data, and technical data as described in this Privacy Policy.
2. Consent to Video and Audio Recording:
   • You consent to the recording of your video and audio during the interview. You acknowledge that these recordings will be used for evaluating your suitability for the position and may be shared with relevant BITSOFT personnel and third-party service providers involved in the hiring process.
3. Data Storage and Security:
   • You acknowledge that BITSOFT will take reasonable measures to protect your personal information and interview data from unauthorized access, use, or disclosure.
4. Data Retention:
   • You agree that BITSOFT may retain your personal information and interview data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, subject to applicable laws and regulations.
5. Revocation of Consent:
   • You understand that you may revoke your consent at any time by contacting BITSOFT at [insert contact email/phone]. However, revoking your consent may affect your ability to participate in the interview process.

Changes to This Privacy Policy and Candidate Agreement

BITSOFT reserves the right to update or modify this Privacy Policy and Candidate Agreement at any time. We will notify you of any changes by posting the updated document on our website or through other appropriate communication channels. Your continued participation in the interview process after any changes to this Privacy Policy and Candidate Agreement will constitute your acceptance of such changes.

Contact Us

If you have any questions or concerns about this Privacy Policy and Candidate Agreement, or if you wish to exercise your rights regarding your personal information, please contact us at:

Bitsoft International, Inc. (BITSOFT)
75 Executive Dr., Suite 339
Aurora, IL-60504Attn: Legal Department

By participating in the video interview, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy and Candidate Agreement.